Invoices processed,
receivables tracked.
Nothing waits, nothing slips through.
From receiving a vendor invoice to sending a formal demand letter to a late-paying client, one tool covers the whole cycle, with a direct export into your accounting software.
A tool calibrated for
every kind of finance team
From the accounting firm managing several client portfolios to the small business that wants structured collections without hiring for it.
Centralize client documents, automate vendor follow-ups, and export to your entry tools with no re-typing.
Steer incoming flows, track client balances, and control payment terms from a single dashboard.
Process vendor and client invoices at volume, with no lost document, no duplicate, and structured approval.
Track every receivable step by step, from the first follow-up to the formal demand letter, fully traceable.
Run a structured process without hiring a credit manager. Follow-ups go out, documents get filed.
Consolidate receivables tracking across multiple companies without losing per-entity detail.
What changes in the invoice cycle
Illustrative figures; measured precisely during the free audit based on your actual volume.
42 invoices received over the weekend, cleared before 9am Monday
From receipt to accounting export.
11 states, zero lost invoice.
Every vendor invoice follows a controlled path: multi-channel receipt, OCR extraction, automatic checks, human approval, then a direct export into your entry software. No step can be skipped.
Receiving channels: email (IMAP), WhatsApp, manual upload, physical scan. All sources land in the same unified queue with no channel-specific handling.
Aryamy plugs into your accounting tools
No migration needed: Aryamy interfaces with the accounting software already in use, with no re-entry.
Zero re-entry.
Data is extracted
on receipt.
Whether it arrives by email, WhatsApp, or scan, every invoice is read automatically. Structured fields are extracted, matched against your vendor records, and presented for approval — never retyped by hand.
Extracted and indexed for automatic deduplication.
Matched against existing vendor records.
Broken down by line if the invoice is structured.
Payment term calculated automatically.
Matched against recorded purchase orders.
Checked against the registered bank details on file.
A suspicious invoice
is stopped before
it reaches approval.
Invoice fraud and processing errors are costly. Every document passes through a series of automatic checks — duplicates, changed bank details, amounts over threshold, unrecognized vendors.
Checks are probabilistic, not binary. An alert is raised and handed to the operator — no invoice is ever rejected automatically without a human decision.
Same number, same vendor, same amount — an already-processed invoice is flagged before approval.
If the IBAN on the invoice differs from the vendor's registered bank details, an alert fires immediately.
Exceeding a predefined approval limit automatically escalates to the next level.
An invoice from a party not on file triggers a stricter approval path before it's entered.
An invoice dated after its receipt date, or a service period predating the business relationship.
A document created or modified recently despite an old invoice date — flagged as possible document fraud.
Approved here,
entered there automatically.
An invoice approved in the workflow never needs re-entry. It's exported directly into your configured accounting software with the journal code, sub-ledger account, and structured labels.
Automatic export of approved invoices with journal code and sub-ledger account.
Native sync of vendor bills and client invoices.
Creates vendor bills directly in NetSuite via API.
Native integration with Sage Intacct and Sage Business Cloud Accounting.
Creates vendor bills directly in Odoo via JSON-RPC.
Reconciles card and bank transactions against processed invoices.
Pushes vendor invoices directly into the Bill.com approval queue.
Integration principle: your accounting software stays the system of record for entries, the chart of accounts, and tax filings. This pack manages the document workflow upstream and feeds these tools — it doesn't replace them.
D+30, D+45, D+60, D+90
every step prepared, none skipped.
Every client receivable is tracked through a structured cycle. Follow-ups are prepared at the right time, in the right format, with the right legal wording, and go through approval before sending.
From a friendly reminder
to a formal legal demand.
Every step of collections has its own tone, its own legal wording, and its own escalation level. Late-payment fees are calculated automatically according to your contract terms or applicable local law.
A courteous reminder by email and letter. Neutral tone, invoice reference, amount, and payment details.
A firmer tone. States the applicable late fee, per your contract terms or local law.
A legal document with a firm payment deadline (typically 8–15 days). States that legal action may follow.
File assembled and transferred: full history, documents, principal amount, and calculated penalties.
When a collections agency
takes over,
everything is ready.
An incomplete dispute file slows the process and reduces the chances of collecting. At D+90, the file is assembled automatically with every document, the full history, and calculated penalties.
20 document types
read, filed, and archived automatically
Invoices, credit notes, purchase orders, statements, formal notices — every document is identified on receipt and attached to the right file with no manual handling.
Financial data
that never travels unprotected
Invoices, bank details, amounts, commercial terms — this data is sensitive. The architecture isolates every company and guarantees that no information crosses to a third-party service without an explicit decision.
See the cockpit on
a real invoicing cycle.
In 30 minutes, we walk through your current accounting flows — invoice receipt, approval, client follow-ups — and identify the 3 highest-priority automations. No commitment. No jargon.