BUILT FOR · REAL ESTATE

From the first inquiry
to a signed listing,
a completed report, and client follow-up.

The agency responds faster, walks into better-prepared appointments, and converts more contacts into tracked deals. Property management, transactions, condo administration, and agency oversight, covered in a single tool.

See the Real Estate solution Free 30-min audit

4 modules

transactions, rentals, condo administration, agency oversight

10 file types

each with its own blocking-document checklist

22 docs

identified, renamed, and filed automatically

Real Estate cockpit — today's priorities

01Property analysis and valuation

8 to process

02Prospecting and new opportunities

4 to process

03Scheduling with sellers/buyers

6 to process

04Listing, sale, and lease documents

3 to process

Active files

LST-0341listing agreement expiring D+7

TEN-1892insurance certificate missing

SAL-0528purchase agreement to sign

APP-2107applicant file incomplete

4 business modules

A complete pack for
every activity in the agency

Transactions, property management, condo administration, and agency oversight all work together in one shared tool.

MODULE 01

Transactions

Listing agreements, viewings, offers, purchase agreements, closing.

Sale file

Listing file

Property file

MODULE 02

Property management

Applicant file, move-in, lease, rent receipts, move-out, inspection report.

Tenant file

Applicant file

Lease file

MODULE 03

Condo administration

Repairs, maintenance, charge accounting, homeowner's claims.

Repair file

Claim file

Accounting file

MODULE 04

Agency oversight

Portfolio dashboard, expiring listing agreements, unpaid rent.

Sale file

Lease file

Listing file

Illustrative data · orders of magnitude observed

What changes on a sale file

Response time to a valuation request

48h before

2h with Aryamy

Files complete before the appointment

40% before

95% with Aryamy

Missed viewing follow-ups

15% before

1% with Aryamy

Illustrative figures; measured precisely during the free audit based on your actual volume.

Real example · Listing agreement

From a valuation request to a fully prepared appointment in 2 hours

110:02am — A prospect requests a valuation through the website form.

210:04am — Aryamy qualifies the property and proposes 3 appointment slots via WhatsApp.

310:35am — The prospect confirms a slot; the file opens with the expected documents.

411:50am — A preliminary valuation report is ready before the agent's appointment.

Result: the agent arrives at the appointment with an already-qualified file, instead of discovering the property on site.

10 file types

Every file type comes with
a control checklist

Aryamy checks that every blocking document is present before moving the file forward. Missing documents automatically trigger a follow-up.

Sale file

From the listing agreement to closing.

Purchase agreement *Deed of sale *Energy performance certificate *Title deed

* Blocking document — automatic follow-up if missing

Listing file

Signed agreement, owner identified, property documented.

Signed listing agreement *Owner's ID document *Title deed

* Blocking document — automatic follow-up if missing

Applicant file

Full collection before presenting to the owner.

ID document *Proof of address *3 pay stubs *Employment contractTax noticeBank detailsGuarantee deed *

* Blocking document — automatic follow-up if missing

Tenant file

Lease, move-in, insurance, and rent receipts.

ID documentSigned lease *Move-in inspection reportInsurance certificate *Bank details

* Blocking document — automatic follow-up if missing

Owner file

Property management agreement and owner documents.

ID documentTitle deedBank detailsProperty taxManagement agreement *

* Blocking document — automatic follow-up if missing

Property file

Inspection reports, title, and property taxation.

Title deedEnergy performance certificate *Asbestos reportProperty tax

* Blocking document — automatic follow-up if missing

Lease file

Rental agreement with blocking documents.

Signed lease *Move-in inspection reportInsurance certificate *Guarantee deed *

* Blocking document — automatic follow-up if missing

Repair file

Quotes, invoices, and contractor insurance.

QuoteInvoiceContractor insurance

Claim file

Homeowner's claim from report to settlement.

Claim report *PhotosRepair quoteRepair invoiceInsurance certificate

* Blocking document — automatic follow-up if missing

Accounting file

Rent receipts, invoices, and fund calls.

Rent receiptsInvoicesFund calls

Your software, already in place

Aryamy plugs into the tools your agency already uses

No migration needed: Aryamy interfaces with the real estate CRM already in use, with no re-entry.

CRM & transaction software

APApimo

HEHektor

NENetty

ADAdapt Immo

22 recognized document types

Aryamy identifies, renames, and files
all of your real estate documents

Every document is filed in the right place based on its category, sensitivity, and your document-management rules. No manual entry.

Client documents

ID documentProof of addressBank detailsPay stubTax noticeEmployment contractEmployer certificateBenefits certificate

Contracts

LeasePurchase agreementDeed of saleManagement agreementGuarantee deed

Inspections & property

Energy performance certificateAsbestos reportTitle deedProperty tax

Administrative

Inspection reportRent receiptRepair quoteRepair invoiceHomeowner's insurance certificate

Business-aware folder structure

Every document filed in
the right folder

Aryamy automatically files every document into the folder structure matching its file type. No overwriting, no deletion without approval, and a mandatory dry run before any move.

No automatic deletion

No overwriting of existing files

Approval required before creating a folder

Mandatory dry run before any filing

Owners/{client}Owner file

Tenants/{client}Tenant file

Tenants/{client}/Leases/{lease}Lease file

Properties/{ref}Property file

Transactions/{ref}Sale file

Listings/{ref}Listing file

Properties/{ref}/RepairsRepair file

Claims/{ref}Claim file

7 automatic follow-ups

Follow-ups go out at the right time
with no manual action

Every follow-up template is triggered by a specific event in the file. Messages are personalized with the client's and the property's data.

MIS

Applicant document missing

A blocking document is absent from the applicant file

MIS

Applicant file incomplete

Several missing documents detected

MIS

Insurance certificate missing

Certificate absent as of the move-in date

SIG

Lease not signed

Lease sent more than 72 hours ago, still unsigned

MIS

Inspection report missing

Energy or asbestos report missing from the property file

DEA

Listing agreement expiring

30 days before the agreement's expiration date

UNP

Unpaid rent

Rent not received 5 days after the due date

Follow-ups and deadlines

Deadlines are met
with no manual action

D+3

First contact

Acknowledgment of receipt, list of missing documents, and confirmation the file is being handled.

D+7

Active follow-up

If there's no response: an automatic follow-up reminding of the expected document or action.

D+15

Escalation

Internal alert if the file stays stuck. The manager is notified and takes over.

Partners & contributors

Every party involved has
their place in the file

Closing attorney

Deeds, agreements, and signing deadlines coordinated and tracked in the file.

Lender

Loan approval tracked. Automatic follow-up if the review deadline slips.

Inspector

Energy and asbestos reports attached to the property file. Validity checked.

Owner

Communications, documents submitted, and signatures tracked in the listing file.

Tenant

Move-in documents, insurance, rent receipts, and move-out tracked in the lease file.

Contractor

Quotes, work orders, invoices, and insurance attached to the repair file.

Commercial real estate

Commercial leases, offices,
and building-code compliance

Aryamy covers commercial units, warehouses, business sales, and the regulatory obligations specific to commercial real estate.

PRO · 01

Standard commercial lease

Renewal, rent review, termination, and lease assignment tracked.

PRO · 02

Short-term commercial lease

Fixed term with automatic end date and closed file at expiration.

PRO · 03

Business sale

Sale, pledge, and valuation — documents and deadlines tracked.

PRO · 04

Retail unit

Shop, restaurant, retail — safety and fire-system inspections built in.

PRO · 05

Offices & commercial space

Environmental annex, commercial energy rating, and service charges.

PRO · 06

Warehouse & logistics

Environmental permits, soil contamination, and maintenance contracts tracked.

PRO · 07

Building-code compliance

Safety register, inspections, accessibility — automatic alerts.

PRO · 08

Commercial condo administration

Owners' associations, commercial buildings — fund calls and board decisions.

Client WhatsApp channel

The client sends their documents
straight from their phone

Applicants, tenants, and owners send their documents via WhatsApp. Aryamy files them in the right place and replies to the client with no manual work.

Receiving applicant documents

The applicant sends pay stubs, bank details, and an ID photo. Every document is filed in their applicant file.

Acknowledgment of receipt

A confirmation message on receipt. The applicant knows their document is recorded.

Requesting a clearer resend

If a photo is blurry or unreadable, the client is asked to resend it — no need for your team to step in.

Insurance certificate follow-up

The tenant is automatically followed up if the homeowner's certificate is missing as of the move-in date.

Booking a viewing

A time slot is proposed and confirmed directly from the WhatsApp conversation.

File status updates

The owner or applicant is informed of their file's progress by message.

Security & GDPR

Sensitive data,
protected and controlled

Real estate files contain critical data: pay stubs, bank details, tax notices. Aryamy files them outside the cloud, encrypts access, and logs every action.

See the Security page →

France-hosted option

GDPR

Native from day one

AES

256-bit encryption

ROLE

Role-based control

LOG

Time-stamped log

AUDIT

100% auditable