GDPR risk & document compliance
Every mismanaged document is a risk of a fine, a dispute, or lost client trust.
Contracts, IDs, bank details, medical data, financial records: the moment you handle this kind of data, you're subject to the same GDPR obligations as large corporations — and the same risk of penalties.
of global annual revenue — the maximum GDPR fine (whichever is higher)
in fines issued annually by European data protection authorities across hundreds of cases
the cost of non-compliance versus the cost of staying compliant
of organizations have already faced fines or disputes linked to poor document management
What it actually costs
European data protection authorities issue fines running into the millions of euros every year, across cases involving businesses of every size — including small firms and brokerage or insurance practices. Average fines routinely run into six figures.
According to Gartner, maintaining good compliance costs on average 2.71 times less than dealing with the fallout of non-compliance. The cost of non-compliance includes fines, disputes, lost client trust, and remediation.
A data breach or a mishandled confidentiality lapse can undo years of client relationship in days. In industries where trust is the whole business — insurance, brokerage, legal — that's an existential risk.
The signs that this problem
is active in your business
Personal documents (ID, bank details, medical data) stored in email folders with no security
No formal policy on who can access which documents
No way to respond to a client's access or deletion request
Sensitive documents sent unencrypted by email to outside contractors
No audit log of who accessed or modified which documents
Data retention periods that are undefined or not enforced
Aryamy is built for compliance — not retrofitted for it.
GDPR compliance and document security are built into Aryamy's architecture from the ground up. Per-company data isolation, configurable cloud policy by document type, role-based access control, and a complete audit trail — everything a regulator or auditor could ask for is already there.
Cloud transfer blocked by default on sensitive documents
ID cards, bank details, contracts, incident reports, medical data — Aryamy automatically classifies these documents as sensitive and blocks their transfer to any unauthorized cloud service. The rule applies with no manual setup.
Role-based access control — least-privilege by design
Every user accesses only the documents and cases they need for their role. Administrator, case manager, supervisor, read-only — permissions are defined, siloed, and audited.
A complete, tamper-proof audit trail
Every action — receipt, read, filing, edit, send, delete — is logged with a timestamp and user ID. In the event of a regulatory audit or dispute, you can prove exactly what happened, when, and by whom.
On-premise deployment available — zero forced cloud
If your obligations or your clients require it, Aryamy can run entirely on your own infrastructure. Your data never leaves your perimeter. No dependency on any foreign cloud provider.