Documents you can never find
Your team spends more time searching for documents than using them.
Finding a contract signed six months ago, a certificate a client sent in, an invoice from a supplier — in most companies that takes 15 minutes to an hour. When it happens dozens of times a week, the numbers get alarming fast.
lost per employee searching for documents and reformatting data
of documents become permanently lost in organizations
average cost to locate a misfiled document
average cost to recreate a permanently lost document
What it actually costs
7.4 hours a week per employee spent searching for documents is nearly a full workday. Across a team of five, that's the equivalent of one person whose entire job is searching — never finding.
7.5% of documents become permanently lost according to AIIM. For a company processing 1,000 documents a month, that's 75 documents vanishing — contracts, certificates, proof of ID — with no way to recover them.
Asking a client to resend a document they already sent costs you in reputation, time, and relationship. And recreating a lost document costs an average of $220 according to AIIM — not counting the delays.
The signs that this problem
is active in your business
Folders with inconsistent file names (final_v2_FINAL.pdf)
Documents scattered across email, messaging apps, shared drives, and individual desktops
No way to find a document without calling the colleague who handled it
Scanned documents dumped into 'My Documents' with no naming convention
Multiple versions of the same file with no way to know which is current
Clients resending documents they already provided
Aryamy files every document in the right place, with the right name, the moment it arrives.
Aryamy reads each incoming document, identifies its content, matches it to the right client and case, and files it in the correct folder structure with the right filename — following your business conventions, with no rules to configure by hand.
Automatic filing by document type
Contract, invoice, certificate, ID, bank details, incident report — Aryamy recognizes the document type and applies the matching filing rules. Every document lands in the right subfolder.
Renaming to your business conventions
No more 'document_final_v3.pdf'. Aryamy renames every file to your patterns: {client}_{type}_{date}.pdf or {case_number}_{type}. Consistency guaranteed across your whole document system.
A consistent, predictable folder structure
Every client case has the same structure. Every case type has its subfolders. Find any document in two seconds — without needing to know who handled it.
Instant search across your entire document base
Search by client name, case number, document type, or date. Aryamy finds documents in seconds, even if they were filed a year ago.